Welcome To The Online Exhibitor Manual

This manual has been put together as a reference to use whilst planning for the CCR 2025. Taking the time to read through now, will ensure that you are well prepared for the event and enable you to make the most out of your time onsite.

It is also important to ensure that you are familiar with all show and venue regulations and that these have been shared with any third party contractors you may be appointing to work for you on the event.

If you have any queries regarding your stand set up and your time on site, please feel free to contact or team on ccr_ops@easyfairs.com

Should you have any queries regarding stand orders please contact ccr_ops@easyfairs.com

Exhibitor Tips

Please complete the following forms before the 13th August 2025.

Exhibitor Stand Orders

Early ordering via the MyEasyfairs webshop and the prompt completion of forms for any extra services will not only give you peace of mind, but will also ensure you do not incur any late order surcharges. Please refer to the checklist & forms section for further details.

The deadline for early bird stand orders is the 13th August 2025.

Orders after this date are subject to a 20% late surcharge. Graphics and floor covering orders may not be accepted after this date.

If you do not yet have your ‘MyEasyfairs’ log in details, please contact isabell.wise@easyfairs.com

Health & Safety Form

All exhibitors must complete the Health & Safety Form by 13th August 2025

Click here for our deadlines & checklist

Shell Scheme Amends Form

If you would like to remove items from your stand or request any shell scheme changes please complete the Shell Scheme Amend Form by 13th August 2025.

Please see the deadlines & forms checklist for further information.

Risk Assessment Form

All exhibitors must complete the Risk Assessment Form by 13th August 2025

For more information please view our deadlines & forms checklist page

Live Demonstration Form

All exhibitors and speakers performing live demonstrations on stands or during a speaker sessions must complete the Live Demonstration Form and upload all necessary documentation for approval. Please complete the Live Demonstration Form (link coming soon) by 13th August 2025.

Please note any submissions after this date may not be approved in time or given permission to demonstrate

Required – ID of persons carrying out treatment / Method statement / Risk assessment / Public liability insurance / Certificate of competence / Copy of pre & post care advice / Sample of patient consent form / Licence from council / Proof of GMC registration

Grid Plan

For all exhibitors who have placed orders for electrics, spotlights or shell extras & for all Elite shell exhibitors.

Please download and return to ccr_ops@easyfairs.com by 13th August 2025

(form coming soon)

If you would like to know how to correctly complete a grid plan. Download our FAQ

Booking Your Loading Slot

It is essential that all exhibitor, contractor and courier vehicles needing access the venue’s loading bays for build and breakdown are pre-booked on the ExCeL London Vehicle Booking System. Any vehicles that are not booked system will be denied access to the loading bay by the on-site traffic team.

Click here for FAQs and guides on booking your slot.

Space Only Submissions

All space only exhibitors must complete the Space Only Submission Form (link coming soon) and upload all necessary documentation for approval by 13th August 2025. These plans will then be checked to ensure they comply with the venue and local authority regulations detailed later in this section. Please be aware that any submissions sent after this date may not be approved or given permission to build.

Documents to upload to the form:

Detailed drawings of your stand.
All dimensions, detail build materials, include at minimum a ground plan and elevation drawing, include any inflatables or rigged elements, prove the structural stability, be specifically for this exhibition
Your stand constructor’s public liability insurance
A detailed Risk Assessment which must include details of any unusual exhibits or activities on the stand (any machinery, working kitchens, moving visitor attractions)
A Method Statement
A Health & Safety Declaration
A Construction Phase Plan

To make sure you're ready for CCR 2025, don't forget to complete these 5 essential steps:

1

Take the time to thoroughly read the exhibitor manual. Don’t forget to order any additional items you may need through your My Easyfairs account. Let us know if you have any questions or need any assistance!

2

Please check the deadlines section of the manual for all important show deadlines. This includes the Health and Safety Form, Risk Assessment Form, and Grid Plan. These are essential for your stand and will help ensure that everything runs smoothly. All forms must be submitted by 13th August 2025.

3

If you are doing a live demonstration on stage or during a speaker session please complete the Live Demonstration Form.

You must provide detailed information by the 13th August 2025 on the treatment and persons performing to gain permission to demonstrate at the show.

4

Check out the delivery & traffic page to understand the show logistics for build and break. Do not forget to book your access to the loading bay via the link on this page!

5

All space only exhibitors must complete the Space Only Submission Form. Please upload all necessary documentation for approval by the 13th August 2025. These plans will then be checked to ensure they comply with the venue and local authority regulations detailed later in the space only section.

Important Deadlines & Forms

Please pay particular attention to the operational deadlines & forms section of this manual.

Whilst not all forms are compulsory, the health & safety declaration, risk assessment, grid plans and space only form must all be completed prior to your arrival onsite and before you can occupy your stand at CCR 2025.

Any exhibitors performing live demos on their stand or during a speaker session will need to fill out the the Live Demonstration Form before the 13th August 2025 to ensure approval on time. Failure to complete this form will mean the exhibiting company cannot perform live demos at the show due to show, venue and local authority regulations.

Deadlines & Checklists →

Exhibitor Stand Orders

The deadline for early bird stand orders is the 13th August 2025.

Orders after this date are subject to a 20% late surcharge. Graphics and floor covering orders may not be accepted after this date.

If you do not yet have your ‘MyEasyfairs’ log in details, please contact isabell.wise@easyfairs.com

MyEasyfairs Webshop →