In the below sections we will list the compulsory site rules, emergency procedures, CDM regulations and health & safety information. This must be read, and the form completed prior to being onsite, and must be adhered to at all times whilst onsite. By completing this form you confirm that you have read, understood and agree to adhere to the site rules at all times whilst onsite.
Once you have completed this form you will receive an email that permits access to the halls. Please ensure you check your 'other' or 'junk' folder if you do not receive the email.
Emergency Procedures
There are seven emergency procedures at Excel, of which all Exhibitors should be aware of. Please ensure that all staff are briefed on these procedures.
EMERGENCY NUMBERS
To call from an external line, add the prefix 020 7069 followed by the extension numbers listed below:
In any emergency i.e., Medical, fire, security, unattended packages 020 7069 (4444) extension
Security enquiries 020 7069 (4445) extension
Medical enquiries 020 7069 (5556) extension
Telephones are located at al entrances & exits from the halls and in the organisers office
FIRE
On discovering a fire. Break the glass on the nearest manual call point (coloured red), which are located adjacent to all exits, or contact the Security Suite by dialling 4444 on an internal telephone or 020 7069 4444 immediately.
Only if you have been trained and it is a very minor fire and is safe to do so, tackle the fire with the nearest suitable fire extinguisher. Always ensure that there is a safe exit route before attempting to extinguish any fire.
In the event of a fire report, you will hear the following instructions broadcast over the public address system:
“ATTENTION PLEASE, ATTENTION PLEASE. MR GOODFELLOW REPORT TO THE SECURITY SUITE.”
Take no immediate action, stand-by and wait for further instructions and prepare to evacuate. Remember, do not put yourself at risk.
EVACUATION
If an evacuation is necessary, you will hear the following announcement broadcast over the public address system:
“ATTENTION PLEASE, ATTENTION PLEASE. HERE IS AN IMPORTANT ANNOUNCEMENT. IT IS NECESSARY TO ASK EVERYONE TO LEAVE THE BUILDING. PLEASE MAKE YOUR WAY CALMLY TO THE NEAREST EXIT. DO NOT RETURN TO YOUR VEHICLES. EVERYONE WILL BE RE-ADMITTED AS SOON AS POSSIBLE.”
Use the nearest available emergency exit route to the appropriate assembly point. In the unlikely event that an evacuation is necessary please remember to take your visitors with you. In case of an emergency leave by the nearest exit and please make your way to your closest assembly point.
West Assembly Point: Royal Victoria Square
East Assembly Point: East Car Park
The fire procedure is cancelled by the following instructions broadcast over the public address system.
“ATTENTION PLEASE, ATTENTION PLEASE. MR GOODFELLOW IS NO LONGER REQUIRED.”
UNATTENDED ITEMS
Do not touch or move any suspicious item. Remain vigilant at all times, Vigilant behaviour by staff and members of the public can disrupt potential attack planning. Be aware of suspicious people, incidents and packages. Please refrain from using two-way radios or mobile phones near any suspect packages as they are not intrinsically safe and could set off any potential explosive device.
Report them to the Security Suite, by dialling 4444 on an internal telephone or 020 7069 4444 immediately. Follow the instructions that you are given. Remember, always be alert and never look after items belonging to other people.
BOMB THREAT
In the event of a bomb threat, you will hear the following announcement: “ATTENTION PLEASE, ATTENTION PLEASE. STAFF CALL 100.”
Do not leave the building. Inform your colleagues, and then assist in searching for suspicious objects in your work area. If nothing is found, tell your Fire Warden, who should report “Area Clear” to the Security Suite immediately after the search on internal 4444 or in person if necessary. If you find a suspicious object, DO NOT touch, or move it. Calmly clear the area of people and report to the Security Suite immediately on internal 4444 or in person if necessary.
The Emergency is cancelled by the announcement: “ATTENTION PLEASE, ATTENTION PLEASE. STAFF CALL 100 IS CANCELLED.”
TELEPHONE BOMB THREAT
Remain calm and listen carefully. Write down all that is said. Try to discover: - Where is the bomb located? - When is it going to explode? - What does it look like? - What type of bomb is it? - What will cause it to explode? - Did the caller plant the bomb? - Why? - Any other useful information?
Write down the exact time of call. Please note down any background noises that can be heard or any accent the caller may have. This could all be valuable information when passing details over to the emergency services. Inform the Security Suite, by dialling 4444 on an internal telephone immediately.
CHEMICAL, BIOLOGICAL, RADIOACTIVE OR NUCLEAR THREAT (CBRN) - CHEMICAL SPILLAGE
In the event of a possible CBRN/chemical spillage, if you are on the exhibition floor you will hear the following announcement.
ATTENTION PLEASE. ATTENTION PLEASE. MRS CAROLis in ------ (location of chemical device/carrier/spillage).
If you are not directly involved in the incident, you should DO NOTHING until you receive further instructions.
MEDICAL EMERGENCIES
The Medical First Aid room is located on level 0 between N4 and S4 boulevard shutters down the stairs. For medical enquires dial 5556 from any internal telephone. In the event of a medical emergency dial 4444 from any internal telephone.
If possible, give the following information: - The location- The problem- Is the patient conscious? - Is the patient breathing? - Their approximate age - Do they have chest pains? - Are they bleeding?
