Space Only Stands

A space only stand does not come with any flooring, electrics, walling or furniture. It is a designated space in which the exhibiting company can build their own stand or bring in appointed external contractors to build the stand for them.

Please note: walling is not included on a space only stand, exhibitors must bring their own walling if adjoined to a neighbouring stand and not rely on their neighbours walling to create a division between the stand spaces.

If you are unsure of your stand type please contact ccr_ops@easyfairs.com

Compulsory Documentation

All space only exhibitors must complete the Space Only Submission Form and upload all necessary documentation for approval by the 18th August 2026. These plans will then be checked to ensure they comply with the venue and local authority regulations detailed later in this section. Please be aware that any submissions sent after this date may not be approved or given permission to build.

Documents to upload to the form:

Detailed drawings of your stand.
All dimensions, detail build materials, include at minimum a ground plan and elevation drawing, include any inflatables or rigged elements, prove the structural stability, be specifically for this exhibition
Your stand constructor’s public liability insurance (minimum £5 million coverage)
A detailed Risk Assessment which must include details of any unusual exhibits or activities on the stand (any machinery, working kitchens, moving visitor attractions)
A Method Statement
A Health & Safety Declaration
A Construction Phase Plan

All documents must be submitted in English and should clearly state the exhibiting company’s name, stand number and the contact name and company of the person responsible for the stand build. Approval must not be assumed until written approval is received. Once approval has been received no alteration may be made to the approved design without further approval being sought.

Space Only Regulations

The overall height should not exceed 4000mm from venue floor level. Requests to build to heights over 4000mm will be considered provided that they are submitted to the operations team in writing. Any stands 4000mm or over will be deemed as complex and will incur additional sign off charges. Please contact ccr_ops@easyfairs.com for further information.

Stand Construction Regulations

A minimum of 50% of each open side is to remain open.
On divided sites, it is the responsibility of each exhibitor to erect and decorate walls on their closed sides. Dividing walls must be built to a minimum height of 2500mm.
Space only stands building over 2500mm should decorate both the front and the back panels – no advertising material to be displayed onto neighbouring stands.
All construction and displays must be made from fireproofed materials and installed to the satisfaction of the authorities.
Exhibitors will be charged for making good any damage to the hall such as paint marks, tape, bolt/screw/nail holes etc.
You are responsible for examining your allotted space and building your stand within the correct floor markings – if you are in any doubt, please see the organisers office onsite.
Your stand build, materials and dressing items must comply with eGuide and venue regulations.
Your stand build contractor must comply with CDM regulations and submit all required paperwork and documentation.
Any stands with a raised floor must have a ramp.

Complex Stands

Complex Stands are defined as:

Stand designs that contain any part of the stand which is over 4000mm in height
Stand designs including a platform of over 600mm above floor level
Stand designs or equipment that contains steps

In all Complex cases, structural calculations providing the strength and stability of the complex structure will be required. If complex, fees are applicable, invoices for complex fees will be paid for in advance of the stand being approved. The exhibitor will be liable for all costs and charges relating to this.

All space only exhibitors must submit their Stand Plans, Risk Assessments, Method Statements and Insurance Certificates via the space only submission form.

Space Only Contractor - Marsden Exhibitions

We are excited to announce our collaboration with Easyfairs as their nominated supplier for exhibition stands.

Our team specialises in crafting innovative and sustainable exhibition solutions that make a lasting impact. With a focus on bespoke designs, we bring your brand to life, creating engaging and memorable experiences for your audience. From conceptualisation to installation, we ensure every detail reflects your unique vision and goals. Partner with us to elevate your next event and stand out on the exhibition floor with a design that truly represents your brand!

Please contact info@marsdendirect.co.uk or call 01509 238800 for more information, or you can visit their website here.

Show Ready The Originals & The Edit - GES

GES are the main contractors for the event and they have partnered with us to offer enhanced alternatives to the shell scheme options. This is the perfect option for exhibitors looking to have a more visually enhanced stand without committing to a full space only build.

Show Ready Option

This option is for stands between 12 and 50sqm. The cost is £355 per sqm for stands built to 2.5m and £415 per sqm for stand builds of 3m. If you would like more information, click here to watch a video from our suppliers. You can get a free quote by accessing the GES Show Ready website.

Show Ready – The Edit

This option is for stands between 30 and 50sqm. The cost is £650 per sqm for any design. You can find further information on our dedicated page in the manual for this option as well as through this video. You can book a consultation with GES through their website.

The full Show Ready brochure can be found here.